a user-friendly, complete and innovative back-office module
The Ngage Temp Back Office module is an add-on to the Front Office module that enables staffing organizations to optimize and speed up the management of administrative processes related to temporary employment.
Management of hourly rates, contracts, working hours, invoicing, payrolling, ELM transmissions, data extractions for Swiss joint commissions split and margin reports by branch, consultant, client, worker and collective agreement.
a user-friendly, complete and innovative back-office module
The Ngage Temp Back Office module is an add-on to the Front Office module that enables staffing organizations to optimize and speed up the management of administrative processes related to temporary employment.
Management of hourly rates, contracts, working hours, invoicing, payrolling, ELM transmissions, data extractions for Swiss joint commissions split and margin reports by branch, consultant, client, worker and collective agreement.
Back Office: administrative module
The administrative module of Ngage makes the business of employment agencies, both for temporary work and executive search companies, even more performant and complete.
Ngage Back Office allows the creation of customer quotations, contract management, working time entry, invoicing and payroll.
The module also includes a notification and alert system for back office administrative procedures.
Back Office: administrative module
The administrative module of Ngage makes the business of employment agencies, both for temporary work and executive search companies, even more performant and complete.
Ngage Back Office allows the creation of customer quotations, contract management, working time entry, invoicing and payroll.
The module also includes a notification and alert system for back office administrative procedures.
Quotations and contracts
The system makes it possible to create quotations, both for temporary work and for the search and selection business, according to the customer’s needs and in compliance with collective agreements. Changes can be made and customized collective agreements can be created.
From the candidate’s profile, or from the quotation in the client’s profile, it is possible to create both the contract with the candidate and the one with the client in just a few clicks. The module shows the number of active workers, where they are hired and whether they have expiring contracts.
Timesheet and 2Time
This key function allows the customer and the candidate to manage the timesheet and directly enter attendance into the system (monthly, weekly or daily).
Candidates/employees with contracts at companies with an active ‘Smart Timesheet’ service will have the option of using the ‘2Time’ APP to record clock-ins and clock-outs at work.
By accessing their reserved area, it will be possible to proceed with the installation of the application.
Invoicing
After entering the working hours, the invoice is ready for checking. Manual lines can be added and changes can be made.
Once ready, the invoice remains in draft status for further checking before proceeding to the final step during which the system will assign the final numbering.
Margin reports
Reports can be extracted by:
- customer
- contract
- collective agreement
- consultant
The system also allows staffing organizations to compare theoretical and actual margin analyses to check the agency’s performance.
Quotations and contracts
The system makes it possible to create quotations, both for temporary work and for the search and selection business, according to the customer’s needs and in compliance with collective agreements. Changes can be made and customized collective agreements can be created.
From the candidate’s profile, or from the quotation in the client’s profile, it is possible to create both the contract with the candidate and the one with the client in just a few clicks. The module shows the number of active workers, where they are hired and whether they have expiring contracts.
Timesheet and 2Time
This key function allows the customer and the candidate to manage the timesheet and directly enter attendance into the system (monthly, weekly or daily).
Candidates/employees with contracts at companies with an active ‘Smart Timesheet’ service will have the option of using the ‘2Time’ APP to record clock-ins and clock-outs at work.
By accessing their reserved area, it will be possible to proceed with the installation of the application.
Invoicing
After entering the working hours, the invoice is ready for checking. Manual lines can be added and changes can be made.
Once ready, the invoice remains in draft status for further checking before proceeding to the final step during which the system will assign the final numbering.
Margin reports
Reports can be extracted by:
- customer
- contract
- collective agreement
- consultant
The system also allows staffing organizations to compare theoretical and actual margin analyses to check the agency’s performance.
Alerts, permits and contract renewals
The software informs consultants when there are expiring permits and entry notifications; when a collective agreement is updated, Ngage informs the consultant that there are contracts to be updated.
Extractions and administrative reporting
From Ngage it is possible to extract reports for parity commissions and LOB. The system also makes it possible to compare theoretical and actual margin analyses to see how the agency is performing.
Unemployment and interim earnings forms
Within the administrative module, pre-filled forms have been implemented that can be printed out in editable pdf format and completed independently by the customer.
Alerts, permits and contract renewals
The software informs consultants when there are expiring permits and entry notifications; when a collective agreement is updated, Ngage informs the consultant that there are contracts to be updated.
Extractions and administrative reporting
From Ngage it is possible to extract reports for parity commissions and LOB. The system also makes it possible to compare theoretical and actual margin analyses to see how the agency is performing.
Unemployment and interim earnings forms
Within the administrative module, pre-filled forms have been implemented that can be printed out in editable pdf format and completed independently by the customer.
Discover the Front Office module
The Front Office module of Ngage automates the recruitment process thanks to an artificial intelligence system based on semantic matching between CV and job offer.
Within a single tool, you can manage all customer information and the acquisition and retention activities that take place as well as monitor current and future needs.
Discover the Front Office module
The Front Office module of Ngage automates the recruitment process thanks to an artificial intelligence system based on semantic matching between CV and job offer.
Within a single tool, you can manage all customer information and the acquisition and retention activities that take place as well as monitor current and future needs.
Request a free, no obligation demo
Get to know Arca24 and its HR solutions
Our consultants will demonstrate Ngage to you and answer all your questions.
- Demonstration of the main product features
- Guided navigation of the demo area of Ngage
- Answers to any questions
Fill in the form and schedule a free demo of Ngage
Request a free, no obligation demo
Get to know Arca24 and its HR solutions. Our consultants will demonstrate Ngage to you and answer all your questions.
- Demonstration of the main product features
- Guided navigation of the demo area of Ngage
- Answers to any questions
Fill in the form and schedule a free demo of Ngage
Certified innovative technology
For the third year in a row, Arca24 wins the HR Tech Award from Lighthouse Research & Advisory as Best Talent Intelligence Solution in the Talent Acquisition category, thanks to the high performance of its AI-based CV Matching technology capable of reading and analyzing job offers and CVs both when they are written in the same language and when different languages are crossed.
Members of SIA – Staffing Industry Analysis
Arca24 is featured in SIA’s “Global Staffing Front Office Software Landscape Update” 2022 and 2021, and SIA’s “Global Staffing Back Office Software Landscape” 2022 and 2023.
The two reports provide an overview of the global market for front office and back office technologies used by staffing companies.
Members of SIA – Staffing Industry Analysis
Arca24 is featured in SIA’s “Global Staffing Front Office Software Landscape Update” 2022 and 2021, and SIA’s “Global Staffing Back Office Software Landscape” 2022 and 2023.
The two reports provide an overview of the global market for front office and back office technologies used by staffing companies.